Back Office Support
Extending Your Shore Team.
Supporting Your Fleet.
Altius Marine provides specialized back-office support to ship owners and ship management companies, helping manage high-volume operational, technical and administrative activities while allowing shore teams to focus on vessel performance and decision-making.
Maritime Back Office Support
Key Services
Technical Documentation & Data Management
Digitization, indexing and maintenance of vessel technical documents, manuals, certificates, drawings, equipment records and maintenance data.
Purchase & Procurement Support
Purchase requisition processing, RFQ preparation, vendor quotation comparison, purchase-order administration, delivery follow-up and procurement MIS.
Spare Parts & Inventory Administration
Spare-parts database maintenance, inventory reconciliation, part-number verification, stock updates, minimum-stock monitoring and inventory reporting.
PMS Administration Support
Maintenance of PMS master data, job updates, equipment records, running-hour data, maintenance documentation and database housekeeping under the ship manager's approved processes.
Vessel Reporting & MIS
Consolidation of vessel reports and preparation of fleet dashboards covering maintenance, procurement, inventory, operational KPIs and outstanding actions.
Invoice & Accounts Support
Invoice data entry, PO/invoice matching, supporting-document verification, expense categorization and preparation of information for the client's finance team.
Crew Administration Support
Document tracking, certificate and training-record administration, crew database updates, travel-document coordination and expiry monitoring.
Compliance & Certificate Tracking
Maintain registers for vessel certificates, surveys, inspections and document expiry dates, with alerts for upcoming renewals. Final compliance decisions remain with the ship manager and relevant competent parties.
Data Digitization & Migration
Convert legacy Excel sheets, scanned records and existing databases into structured digital formats for PMS, ERP, procurement and fleet-management systems.
Vendor & Service Coordination
Maintain vendor databases, coordinate service requests, follow up on quotations and documentation, and track service completion.
Maritime Back Office Support